Terms and conditions

Please read these terms carefully before using the site

Effective from 1 January 2020

Terms of use

www.ShortlistMe.com and all related domains with the name ShortlistMe (the “Site”) is owned and operated by ShortlistMe Limited and is made available to you on the following terms and conditions. By using the site and the services available on it you are deemed to accept these terms and conditions and any additional terms and conditions which expressly apply to services and information provided by third parties.

Who we are and how to contact us

The Site is operated by ShortlistMe (“We”, “Our” or “Us”). We are registered in England and Wales under company number 11725551 and have Our registered office at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ. Our main trading address is 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ. We are a limited company.

Data protection

Our use of personal information supplied by users of this Site is governed by our Privacy policy. Please click here to view our Privacy policy.

Since our customers from all over the world can puchase access to the candidate personal information, provided on registration, the respective recruiting company might also be based outside the EU or the European Economic Area (“EEA”). That access and disclosure can also occur from and to such third countries. Even though some of those countries may have a lower legal level of data protection, we will always endeavour to handle your information in accordance with this privacy policy, wherever it is processed.

Use of the site

The information and services available on the site are provided for the sole purpose of individuals looking for employment opportunities and career information and for employers seeking to recruit staff. You may use, print and download information from the site for these purposes only and for no other personal or commercial purpose. You may not otherwise copy, display, transmit or distribute any material from the site and if you do or if you perform any other unauthorised processing of information on the site it shall be deemed a material breach of these terms and conditions which, in the case of a Customer, shall entitle us to terminate the Services immediately on notice in writing. Further, we reserve the right to suspend provision of the Services to you in circumstances where we reasonably believe that you have performed any unauthorised processing of information. In respect of any personal data accessed or otherwise processed by a Customer as a result of access to the site or the Services, the Customer agrees that it shall be the sole data controller of such personal data for the purposes of the Data Protection Act 2018 and, as such, shall be solely responsible for its processing.

All copyright, database rights and other intellectual property rights in the site and the material available on the site belongs to us. Use of the site does not give you any proprietary rights in such materials.

What’s in these terms?

These candidate terms (the “Candidate Terms“) set out the information applicable to candidates (the “Candidates“) who wish to use the Site and apply to the contractual agreement (hereinafter referred to as the “Agreement”) between Us and you on the other hand, who are interested in or use any career service that is offered at on the Site and our mobile applications (“apps”) (collectively referred to as “Service” hereinafter). The website and the apps are collectively referred to as “Platforms” hereinafter.

By using the Site you accept these terms

By using the Site, you confirm that you accept these Candidate Terms and that you agree to comply with them. If you do not agree to these Candidate Terms, you must not use the Site. We recommend that you print a copy of these Candidate Terms for future reference.

Your profile

You can create a CV type profile (“Profile”) within your account, which will consist of various CV related information and answers to specific skills questions that we ask you. By registering with our website you agree that any employer or recruiter can request that ShortlistMe provides them the information they require to contact you. You may delete your account should you decide subsequent to registration that you no longer want to be a registered Candidate.

Recruiters are entitled to use the Site’s Database and will have access to parts of your profile such as key skills and certain personal information. For these profiles no name, no email address, no name of company employed at will be displayed unless a recruiter purchases your profile using credits or you have purchased the premium package. All other data you have provided as part of your Profile will be fully accessible in the Site including any profile photo.

If you choose to create a Profile with us, then we will keep your profile details on file until you ask us to delete your details from our Database.

We do not warrant or guarantee a minimum volume of storage capacity for your Profile. We reserve the right to temporarily or permanently restrict the data volume for uploads of data, especially if necessary due to technical reasons, for example in order to maintain or optimise the Service.

By registering with ShortlistMe you agree to accept communications from us. Such communication to you will be via email or text message. The nature of our communication with you is to send you important information regarding changes to our policies, other terms and conditions, the ShortlistMe Website and App and other administrative information. If you wish to not receive any communication, you are free at any time to deslect such communication from within your Dashboard under the section Account Admin. 

Candidate charges for Premium Package

We offer a premium package to candidates for an annual charge of $29.99. This charge allows recruiters to view your contact details in the event you appear on their shortlist, for no charge to them. This service commences from the date of purchase for one calendar year. This charge is not refundable.

Deceased user

In the event of the death of user, a person authorised to act on behalf of the estate, or a verified immediate family member of the deceased can request to have the deceased user’s account removed. We will require additional documentation for this request in order to avoid unauthorised and false reports. Be assured that the requested information will remain confidential and will be deleted once we have reviewed it.

There are other terms that may apply to you

This Acceptable Use Policy refers to the following additional terms, which also apply to your use of the Site:

Our Privacy policy, which sets out the terms on which We process any personal data We collect from you, or that you provide to Us. By using the Site, you consent to such processing and you warrant that all data provided by you is accurate. Our Cookie policy, which sets out information about the cookies on the Site; and if you are a recruiter, our Recruiter terms and conditions, which sets out information applicable to Recruiters.

Employment Agencies and Employment Business Regulations 2003

Candidates and Recruiters need to be aware that this website and job board operates as a venue only and does not introduce or supply candidates to recruiters (or vice versa). This means that we do not:

- obtain sufficient information for potential recruiters to select a suitable candidate for the position which the recruiter seeks to fill;

- obtain confirmation of the identity of a candidate or that they have the experience, training, qualifications or authorisation to work in the position to be filled or that they wish to undertake the role to be filled;

- take any steps to ensure the candidate and recruiter are each aware of any requirement imposed by law or otherwise which must be satisfied by either of them to permit the candidate to fulfil the position to be filled;

- take any steps to ensure that it would not be detrimental to the interests of the candidate or the recruiter for the candidate to fulfil the position to be fulfilled;

- give any indication to recruiters whether candidates are unsuitable (or suitable) for any position to be filled in any circumstances;

- propose candidates to recruiters or provide any information about them.

- take up any references in relation to a candidate; or,

- make any arrangements for accommodation of candidates.

The Conduct of Employment Agencies and Employment Business Regulations 2003 (the “Regulations”) seek to ensure that candidates are only proposed by employment agencies for roles for which they are properly qualified and that recruiters are only offered candidates who have the appropriate levels of experience, training, qualifications and authorisation for the position to be filled. Since we are only a venue and do not propose or introduce candidates to recruiters or vice versa, it is recommended that, if you are a recruiter, to ensure a candidate’s suitability for the role.

This could include:

If you are a recruiter; checking the identity of the candidate and that the candidate has the experience, training, qualifications and authorisation required by law or otherwise for the position and whether there are any requirements imposed by law or otherwise for you, as the recruiter, to meet to enable a candidate to take up a position.

In addition, where professional qualifications are required or where candidates are to work with vulnerable persons or children, you should obtain copies of the relevant qualifications or authorisation, obtain at least two references from people who are not relatives of the candidates and undertake a criminal records bureau check of the candidate.

Any searching or screening tools provided by us for use in your assessment of the suitability or otherwise of any particular candidate or advertised vacancy are to assist you in taking these steps, but are not intended as a substitute. 

We may make changes to the terms

We amend these Candidate Terms from time to time. Every time you wish to use the Site, please check these Candidate Terms to ensure you understand the terms that apply at that time. Please view the “Effective from” date at the top of these terms to see when it was last revised.

Which country’s laws apply to any disputes?

These Candidate Terms, their subject matter and its formation are governed by English law. You and We both agree that the courts of England and Wales will have exclusive jurisdiction.